Freshman & Family Orientation Frequently Asked Questions

When & Where can I register for Orientation?

Students:

You will register for Orientation on the New Students Site: http://newstudent.ucsd.edu.  The New Student Site is now open - please check your UC San Diego Email for instructions on how to Register.  Both students and family must register BY TUESDAY, JUNE 6, 2017!  Starting Wednesday, June 7 YOU WILL BE CHARGED a $25.00 late fee.

Parents/Guardians & Family:

You will sign up online AFTER your Student registers for their session.  Your student will be able to send you an email invitation to the coordinating Family Orientation after they register.  The invitation will contain a website link where you will go, register and pay for the Family Orientation Session. Please be sure to clearly communicate with your student which E-mail address you want them to send the invitation to.  Parents/Guardians & Family Members must complete registration by the TUESDAY, JUNE 6 DEADLINE.

Receiving the Email Invitation does NOT mean you are registered for a session and does not guarantee you a space!  You must complete the registration and payment process pay separately in order to attend.

**Because of our increase in numbers, limited room sizes and our desire to accommodate as many families as possible there is a limit of 1 parent/family member and/or guardian per ERC student.  We wish we could accommodate every individual who would like to attend - we really appreciate your understanding.  Should space be available to allow registration of an additional person we will notify everyone via email.

What time will my Orientation Session start and end?

June Sessions:

Day 1: Check-in begins promptly at 12:30pm on the first day for both Students and Family Members. 

Families will be done around 5:30pm on Day 1

Students will not be done until around 9:00pm.  Students will return to their on-campus accommodations for the rest of the night after the evening sessions. 

*Students are required to stay overnight on-campus - it is a vital part of your orientation experience!  DO NOT PLAN ON LEAVING CAMPUS

*Lunch is not provided on the first day - please eat before you arrive at check-in*

Day 2: Orientation starts for both Students and Families at 8:00am with Breakfast. 

Both Students and Families will be done by 4:30pm/5:00pm

*Students are not permitted to leave early!  For those students planning to take a placement exam please plan accordingly - you will not be allowed to leave orientation early.

September Sessions:

Students Attending the September 20 Session:

Move-In Arrival: Students with On-Campus Housing contracts must be on campus on Tuesday, September 19Once you receive your On-Campus Housing Assignments in August, it will be your responsibility to change the move-in date listed on your "qwik pass" to one of the following

  For ERC Students Living in ERC:  You must select a move-in time between 1:00pm-5:00pm on Tuesday, September 19.
•  For ERC Students Living in Revelle:  You must select a move-in time between 11:00am-3:00pm on Tuesday, September 19.
  For ERC Students Living in one of the Living Learning Communities:  You must move in on Tuesday, September 19 however specific times will be shared at a later date.

Day of Orientation Session: Orientation Check-In for both Students and Families on Wednesday, Sept 20 will start at 8:00am and end at 4:15pm.  We have arranged for you to have Breakfast at Café Ventañas from 7:00am - 8:00am.  You must be at ERC in time for check-in starting at 8:00am.  Check-In Closes at 8:30am - Make sure you are on time!  Students will then have Thursday and Friday, September 21 and 22 to set up their rooms or visit other parts of campus.

*Students not living on campus for the school year just need to show up by 8:00am on the morning of their orientation date*

Students Attending the September 21 Session:

Move-In Arrival: Students with On-Campus Housing contracts must be on campus on Wednesday, September 20Once you receive your On-Campus Housing Assignments in August, it will be your responsibility to change the move-in date listed on your "qwik pass" to one of the following

  For ERC Students Living in ERC:  You must select a move-in time between 1:00pm-5:00pm on Wednesday, September 20.
•  For ERC Students Living in Revelle:  You must select a move-in time between 11:00am-3:00pm on Wednesday, September 20.
  For ERC Students Living in one of the Living Learning Communities:  You must move in on Wednesday, September 20 however specific times will be shared at a later date.

Day of Orientation Session: Orientation Check-In for both Students and Families on Wednesday, Sept 20 will start at 8:00am and end at 4:15pm.  We have arranged for you to have Breakfast at Café Ventañas from 7:00am - 8:00am.  You must be at ERC in time for check-in starting at 8:00am.  Check-In Closes at 8:30am - Make sure you are on time!  Students will then have Friday, September and 22 to set up their rooms or visit other parts of campus.

*Students not living on campus for the school year just need to show up by 8:00am on the morning of their orientation date*

Which session should I attend?

You will select the Session that works best for you and your parent/guardian or adult family member (should one of them want to attend as well).

*If you are a student athlete you must attend a June Orientation Session - your practices and schedules in September will conflict with Orientation and Orientation is mandatory for all incoming students.

Priority Registration for the September Sessions will be given to Out-of-State and International Students.  An email will be sent out when all incoming freshman are able to register for one of the September Sessions. The program and the information presented at June Sessions is exactly the same information presented at the September Sessions. 

If you are a California Resident and know you will not be able to attend a June Session please be sure to follow the instructions on the New Student Site on how to request for an exception to attend a September Session.

PLEASE NOTE THAT REGISTRATION IS ON A FIRST COME FIRST SERVE BASIS!  Once a session is full it is full!  Please register early to increase your chances of attending your first choice session.  If the session you want is full please email ercmail@ucsd.edu to be added to a waitlist.

ALL INCOMING UC SAN DIEGO STUDENTS ARE REQUIRED TO ATTEND ORIENTATION!

How do I pay for Orientation?

Students do not pay for Orientation Separately.  Orientation Fees are added directly to your UC San Diego Student Bill.  You will see this fee as part of your First Bill to the University.

Students will NOT pay for Orientation separately.  Students do NOT pay for Orientation at the time of registration.  The Orientation fee will be added directly to the students' UC San Diego billing statement.  The Orientation Fee will show on either the August or October Billing Statement.  You do not need to worry about paying for Orientation immediately - it will be incorporated into your first bill from UC San Diego.  To check your UC San Diego Billing Statement log onto Tritonlink at http://mytritonlink.ucsd.edu.

For those students with Financial Aid - The Orientation Fee is covered by Financial Aid.  The College Orientation program and program fee is mandatory for all students.  The Orientation Fee is non-refundable.  Financial Aid will not pay the orientation fee for students who attend the orientation session but to not enroll in fall classes.

Parents/Guardians and Family Members must pay for Orientation AT THE TIME OF REGISTRATION!  Family Members will not be confirmed for orientation until after you have fully paid the $70.00 fee.  You can pay using a credit or debit card - if you do not pay for your orientation session your spot will be given to another person.

What if the Session I want is Full - How can I waitlist for a Session?

If the session you were hoping to attend is closed it is because the session is completely full.  We cannot guarantee you that space will become available in the session you prefer - that is why we try to reach out to all students as often as possible about registering early.

If you would like to waitlist for a session you must do the following:

1) Register for an Open Session. Complete the entire New Student Site - Be sure to complete all the Academic Background Information Pages!

2) Send an email to ercmail@ucsd.edu to request to be placed on the waitlist. Be sure to include your First & Last Name, Student PID Number (the number that starts with the letter "A"), the session you would like to be waitlisted for and the reason you would like to attend that session.

I'm an Out-of-State or International Student - Do I have to attend a September Session?

No – the information presented at the June Sessions is the same information presented at the September Session.  If a June Session is more convenient for you, then PLEASE COME THEN!  Whatever date works best for you.

I'm a California Resident and I'm Completely Unable to Attend a June Session

Priority Registration for the September Sessions is given to Out-of-State and International Students first. 

If you are a California Resident Student - the website will not allow you to register for a September Session until after the priority registration has ended.  An email will be sent out to all students when the September Sessions are made available to all students. 

If you are a California Resident Student and you are completely unable to attend a June Session (i.e. you will be out of the country during those Sessions) please be sure to follow the instructions listed on the New Student Site on how to request for an exception to attend a September Session.  It is important to know that the information presented at June Sessions is exactly the same information presented at the September Sessions.

I'm an International Student - what else do I need to do?

If you are an international student you will need to attend BOTH an Eleanor Roosevelt College Orientation Session AND an International Student Orientation.

New International Freshman Student Orientation will be held on Sunday, September 24, 207 after the College Orientation Dates and before classes begin.  Exact Times will be announced very shortly.  To find out more details and how to register for the International Student Orientation please visit their website at: https://ispo.ucsd.edu/new-students/orientation/index.html.

To see a detailed checklist of the items that all Incoming International students must complete, including information about the International Student Orientation please refer to the International Students & Programs Office's website: https://ispo.ucsd.edu/new-students/freshmen/index.html.

How do I get to the Pangea Parking Structure?

  • Take Interstate - 5 Freeway
  • Exit on La Jolla Village Dr. and head west
  • Continue on La Jolla Village Dr. The road will become North Torrey Pines Road
  • Continue straight on North Torrey Pines Road
  • Turn Right at Pangea Drive
  • Proceed to the Stop Sign at the Top of Pangea Drive
  • Turn Left onto Scholar's Drive North
  • Pangea Parking Structure Entrance is on your left - please enter there.
If you prefer to use your own GPS Navigation Device or App, majority of applications recognize "Pangea Parking Structure" as a final destination. Here is the link to Google Map's directions to Pangea Parking Structure: https://goo.gl/maps/RRttXCBw4GG2
*Please note - There is construction occurring on the I-5 Freeway right near the University - please prepare for heavy traffic and possible delays.*

Are my Parents and Family able to come?

Your parents/guardians are encouraged to come.  The Parent/Family Program is a mirror image program to your Student Orientation.  This means that there will be times in which you parent/family member will be in the same room as you, listening to the same material, however they will be seated in a different section of the room.  There will be times in which you as students will be in a different room listening to a different presentation than your parent/family member because there is information more pertinent to parents/family members as well as information specific to you as a student. 

**Because of our increase in numbers, limited room sizes and our desire to accommodate as many families as possible there is a limit of 1 parent/family member and/or guardian per ERC student.  We wish we could accommodate every individual who would like to attend - we really appreciate your understanding.  Should space be available to allow registration of an additional person we will notify everyone via email.

Child care WILL NOT be provided. 

Any parent/guardian/family member planning on attending must register by Tuesday, June 6, 2017.  A $25.00 Change/Late Registration Fee WILL be charged for any changes/additional changes or late registrations made AFTER the June 6 deadline.  Late registrations, should space allow, must be completed at least 5 business days prior to the event. We cannot accommodate last minute registration.

Where do I get a parking permit?

Parking Permits will only be given to:

  • Students who are driving themselves to campus and will be parking their cars on campus overnight
  • Parents/Family Members who have registered and paid for the Parent/Family Orientation Session

*If you are just being dropped off we will NOT be supplying you with a parking permit. You will need to purchase a temporary parking permit from one of the electronic kiosks located on the top floor of Pangea parking structure at either the west or east end of the top floor.*

If you qualify (as listed above) for a parking permit, enter at the top floor of the Parking Structure (on North Scholar's Drive). You will receive a parking permit from a parking attendant when you enter the Pangea Parking structure.

June Orientations:  Check-in runs from 12:30pm - 1:30pm.  We will not hand out parking permits before 12:00pm (Noon).  If you arrive before 12:00pm (noon) only pay for the amount of time needed to last until 12:00pm (Noon) – at 12:00pm you can pick up your parking permits that will be good for the rest of the session.  If you arrive arrive after 1:30pm you will NOT receive a Parking Permit from ERC and you WILL be responsible for purchasing your own parking permit from the Electronic Kiosks located on the top level of the parking lot.

September Orientations:  Check-in runs from 8:00am - 8:30am.  We will not hand out parking permits before 6:45am. Parking Permits are not needed on weekdays until 7:00am - if you arrive before 6:45am, please just wait for the parking attendants to arrive and then you may go get your permit.  If you arrive after 8:30am you will NOT receive a Parking Permit from ERC and you WILL be responsible for purchasing your own parking permit from the Electronic Kiosks located on the top level of the parking lot.

You MUST park in a designated YELLOW "S" spot or GREEN "B" spot or you WILL be ticketed. PLACE THE PARKING PERMIT DATE SIDE UP ON YOUR FRONT DASHBOARD. Make sure the permit can be easily seen. UC San Diego Parking WILL TICKET you if your permit is not visible or if they cannot clearly see the dates/times. If you have any questions regarding parking and/or parking permits please ASK an ERC Orientation Leader or Staff Member!  Vehicles without parking permits will be ticketed, Monday-Friday from 7:00am- 11:00pm. 

**Note: ERC is NOT responsible for ANY parking citations. If you aren't sure about something please ASK. Parking Tickets are upwards of $65.00 per violation**   You can appeal your parking citation by visiting http://www.parking.ucsd.edu.

Will there be food at Orientation?

Yes, meals will be provided throughout all Freshman Orientation Sessions.

Please bring snacks and a reusable water bottle.

June Sessions - Dinner on the first day, and breakfast and lunch on the second day. Lunch will not be provided on the first day.

September Sessions - Breakfast from 7:00-8:00am and Lunch

If you have any dietary restrictions it is YOUR RESPONSIBILITY to indicate those requests on the New Student Site or on RegOnline when you register for your Orientation Session.  We will do our best to accommodate you.  If you have any other concerns or questions please email us at ercmail@ucsd.edu.

How do you recommend I get from the San Diego Airport to Eleanor Roosevelt College?

There is no airport shuttle that is provided by UC San Diego.  If you are landing at the San Diego Airport we recommend you take the Cloud 9 Super Shuttle.  There is a fee but it costs less than a cab/taxi would.  You are able to make reservations online by visiting: http://www.cloud9shuttle.com/.  We recommend them because they have been a reliable service to students in the past, they know the campus fairly well and they have reasonable pricing for a shared shuttle.

Other ways of getting to campus would be by a service similar to Uber or Lyft or taking a cab/taxi.  We also encourage students to reach out to friends or future classmates they may know or meet at Orientation to share the cost of transportation services to or from the airport.

For all modes of transportation, if you put "Pangea Parking Structure" into the GPS application then it should take you right next to our check-in area and there will be ERC Orientation Leaders, Staff Members and Signs to help you find the check-in tables.  Make sure to have your orientation confirmation ready - there are detailed directions on the confirmation page on how to get to the ERC Pangea Parking Structure.

What should I bring to orientation?

  • Please bring a bag or small backpack
  • A Reusable Water Bottle
  • Comfortable walking shoes
  • A light jacket or sweatshirt
  • Your Orientation Confirmation page with Directions and Parking Info
  • A good attitude/ready for fun!
During June orientation, students will also want to pack their toiletries and clothing needed for their overnight stay.  Students will be provided with bed linens, a pillow and a towel in the Residence Halls, all other items you will need to bring for yourself.

What is the Change/Cancellation Policy?

Change/Cancellation and Late Registration Policy

Please carefully assess any needs to change or cancel your orientation program based on the following information:

  • The College Orientation program is MANDATORY for all students. You will be charged for the Orientation Program and held responsible for all materials discussed regardless of attendance. If there is ANY reason you will not be attending the Orientation session you signed up for you need to contact the college at 858-534-2237 at LEAST 5 FULL BUSINESS DAYS in advance in order to avoid also getting charged the Orientation housing fee.
  • You can change your session only one-time online BEFORE JUNE 6 without being charged a $25.00 change/late registration fee. Return to the "Session Sign-Up" tab located to the left side of this page to make this change.  Any additional changes, regardless of the date will incur a $25.00 change/late registration fee.  **Please note: Any Family member who is signed up for an orientation session will NOT be automatically changed into the new session.  PLEASE BE SURE your family member emails our office in order to to change their session as well.**
  • A $25.00 Change/Late Registration Fee WILL be charged for any registrations or changes made AFTER JUNE 6.  This deadline also applies to parents/family wanting to register to attend the Parent/Family Program.  If you need to register or make a change to your session after the June 6 deadline you must do so by emailing ercmail@ucsd.edu or by calling 858-534-2237 Monday - Friday between 9:00am - 4:00pm.  Late registrations, should space allow, must be completed at least 5 business days prior to the event. We cannot accommodate last minute registration.
  • If Parents/Family need to cancel or change their registration- all cancellations and changes MUST BE MADE 5 business days prior to the start of their session. Parents/Family will be charged the entire orientation fee if you fail to meet this deadline.

Placement exams - where and when do I take them? How do I know which ones to take?

The following website has information about all the placement exams and/or writing requirement exam.  Please check this site for information on Chemistry, Math, Language, and Analytical Writing Placement exams as well as the CSE course Advisory Exam and UC Entry Level Writing Exam.

https://students.ucsd.edu/academics/exams-grades-transcripts/exams/placement-exams.html

Please select a time that is not during orientation, for you will not have the opportunity to take the test during orientation.  YOU WILL NOT BE ABLE TO LEAVE EARLY TO TAKE THE EXAM - PLAN ACCORDINGLY!   June Sessions will begin at 12:30pm on the first day and be done by 4:30-5:00pm on the second day.  September sessions begin at 8:00am and go until 4:15pm.  Plan accordingly!

What if my parents can't come to orientation? Will I be the only one there without parents?

No, don't worry!  Though we strongly encourage your parents or family member to participate in our Family Program during Orientation, we understand that they may have other commitments, and their participation is not mandatory.  In fact, many students will be participating in Orientation without family members.  If your parents aren't able to attend, we encourage you to share the information you learned at Orientation with them once you return home.

Will I get to stay in my Residence Hall at Orientation?

During June Orientation Sessions, you will stay in an ERC residence hall, though not necessarily the same hall or room that you will live in during your freshman year (if you've successfully applied for on-campus housing). All students are required to stay overnight in the On-Campus Housing Facilities - do not plan on leaving early or spending the night somewhere else.

If you attend Orientation during September, you will stay in your actual room if you have received an on campus housing contract.  In fact - you will be moving into your dorm room the day before your orientation session.  If you are attending Orientation on September 20 you will be moving into your dorm the afternoon of Tuesday, September 19.  If you are attending Orientation on September 21 you will be moving into your dorm the afternoon of Wednesday, September 20.  If you do not have a housing contract and will be a commuting student then you simply need to show up for breakfast from 7:00-8:00am or at the very least by 8:00am for Orientation Check-in.

Parents/Family Members: Overnight Housing Accommodations are not provided to Family Members.  You will need to find accommodations elsewhere.  Please refer to the UC San Diego Parent & Family Programs Website for a list of nearby hotels.

I’m a commuter, am I able to stay on-campus overnight in the residence halls?

If you attend a June orientation, you will stay on-campus overnight.  If you attend the September orientation, you will not.  Overnight housing is not available in September because it is reserved for students with a housing contract.  If you attend our program in September, you will not be billed for housing.

Tip: Many commuters find the June option appealing. It offers a taste of on-campus living and an early connection to the college and your classmates.

I'm a student athlete, what orientation sessions are recommended for me to attend?

You must attend one of the June orientation sessions.  Your practices will begin in September and your Orientation may interfere with your practices.  Please be in contact with your coach to know which days you will be required to be at practice; missing Orientation due to a practice or a game is not a valid excuse.  Plan ahead.

I'm a financial aid recipient, when can I visit the Financial Aid office?

I’m attending September Orientation, what do I need to know about housing and meals?

Housing:

ERC students with a housing contract must arrive the DAY BEFORE your orientation session in order to move into your respective living areas.  Once you receive your On-Campus Housing Assignments in August, it will be your responsibility to change the move-in date listed on your "Qwik Pass" to be the day before your Orientation Session.

Students Attending the September 20 Orientation Session: 

For ERC Students Living in ERC:  You must select a move-in time between 1:00pm-5:00pm on Tuesday, September 19.
For ERC Students Living in Revelle:  You must select a move-in time between 11:00am-3:00pm on Tuesday, September 19.
For ERC Students Living in one of the Living Learning Communities:  You must move in on Tuesday, September 19 however specific times will be shared at a later date.

Students Attending the September 20 Orientation Session:

For ERC Students Living in ERC:  You must select a move-in time between 1:00pm-5:00pm on Wednesday, September 20.
For ERC Students Living in Revelle:  You must select a move-in time between 11:00am-3:00pm on Wednesday, September 20.
For ERC Students Living in one of the Living Learning Communities:  You must move in on Wednesday, September 20 however specific times will be shared at a later date

*For students attending a September Session with housing contracts, the reason you are paying for 1 or 2 nights of housing is because your UC San Diego On-Campus Housing Contract does not begin until Saturday 9/23 but you will already be moved into your room.  Please note - due to the Rosh Hashanah Holiday there will not be any housing fees charged for the nights of Sept. 21 or Sept. 22.

*For Students attending a September Session with-out a housing contract - you will NOT be charged the $45.00 or $90.00 Overnight Housing Fee.

Meals:

We will only be providing you meals on the actual day of your orientation session.  You are responsible for meals before and after orientation.  There will be places on campus that will be open - as we get closer to the September Orientations we will post information about what food options will be available to you.

What if I have more questions about On Campus Freshman Orientation?

If you can't find the answer to your question about the on campus program here, please email ercmail@ucsd.edu or call: 858-534-2237 Monday - Friday 9:00am-4:00pm (Pacific Standard Time).

Will I get to meet with an Academic Advisor to help me choose my classes?

No, unfortunately there will not be time for every student to meet with an academic advisor during orientation.  Additionally, the Admissions Office won't have everyone's transcripts and test scores attached to your student files until later in the summer.

This is why it is so important for you to fill out ALL OF THE ACADEMIC BACKGROUND INFORMATION on the New Student Site as you register for Orientation.  Academic Advisors will spend the summer going over every students' Academic Background pages in order to provide you a personalized a list of recommended Fall Quarter Courses online in late August.

For clarification - YOU WILL NOT BE CHOOSING CLASSES AT ORIENTATION.  All of your classes selection and recommendations will be done over the summer, online.  Please CONSTANTLY check your UC San Diego E-Mail as you will be notified via E-Mail when your recommended courses are ready for you to view.  Academic Advising will have Video Tutorials and Webinars Online to help you register and be able to select the right classes for you.

Contact Us:

Hours:
Monday - Friday
9:00am - 4:00pm
(Closed daily from 12:00-1:00pm)

Phone: 858-534-2237

Email: ercmail@ucsd.edu

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