Freshman & Family Orientation Frequently Asked Questions

Where do I register for Orientation?

Students:

You will register for Orientation on the New Students Site (will be available mid-may). Please check your UC San Diego Email for instructions on how to Register. 

To attend the June Orientation Session - register by May 31st, 2018. Late registrations will be charged a $25.00 late fee.

To attend one of the September Orientation sessions - register by June 15th, 2018. You will have the option to edit your registration one time before August 1st, 2018. If you do not register by June 15th or if you wish to make  a change after August 1st, 2018, you will be charged a $25.00 late registration/change fee.

*Please note- Parents/Family members have a different orientation registration deadline, Please see below. 

Parents/Guardians & Family:

Family members will register for Orientation after the student registers and prior to the deadline (May 31st for June Orientation and August 29th for September Orientations). Family members will receive an email invitation which contains a link to the Family registration page. The email invitation does not confirm the registration

*Please be sure to clearly communicate with your student which email address you want them to use.  Parents/Guardians & Family Members registration deadlines are the same as students (please see above).

Receiving the Email Invitation does NOT mean you are registered for a session and does not guarantee you a space!  You must complete the registration and payment process separately in order to attend.

**Due to limited space and our desire to accommodate as many families as possible there is a limit of 1 parent/family member and/or guardian per ERC student.  We wish we could accommodate every individual who would like to attend - we really appreciate your understanding. 

What time will my Orientation Session start and end?

June 21st- 22nd Session:

Day 1:

  • 10:30am - 12:00pm – Parking passes distributed at Pangea Parking Structure, check-in, and refreshments. Students will be able to access their overnight accommodations at this time.
  • 12:00pm – Student and Parent/Family Orientation begins
  • 6:00pm – Parent/Family Orientation ends*
  • 9:30pm – Student program ends

*Parents/Family Members are not provided with overnight accommodations. Please refer to the UC San Diego Parent & Family Programs Website for a list of nearby hotels.

Day 2:

Please display the parking pass provided for "Day 2" (which you received on Day 1).

  • 7:30am - 9:00am – Continental breakfast available
  • 9:00am – Student and Parent/Family Orientation program begins
  • 1:30pm – Student and Parent/Family Orientation programs ends

 

September Sessions:

EarlyMove-In Option:

Students with On-Campus Housing contracts will have the option of moving in early for orientation prior to the University move-in date on Saturday 22nd, 2018. Students who wish to move-in early, must do so  on the day prior to their orientation sessionOnce you receive your On-Campus Housing Assignments in August, it will be your responsibility to change the move-in date listed on your "qwik pass" to one of the following once you have an issued housing assignment later in the summer:

September 19th orientation: Please move in between 11am and 4:30pm on Tuesday, September 18th
September 20th orientation: Please move in between 11am and 4:30pm on Wednesday, September 19th
September 21st orientation: Please move in between 11am and 4:30pm on Thursday, September 20th
September 24th orientation: Please arrive prior to session date

You are not required to move in early to attend orientation. However, if you wish to move in early, you must move in the day prior to your orientation session.

Students living off campus for the school year must arrive by 8:00am on the morning of their orientation date.

Day of Orientation Session:

  • 6:45am-8:00am – Parking passes distributed at the Pangea Parking Structure
  • 7:00am-8:00am – Check-in at ERC Green (lawn), located just north of the Pangea Parking Structure
  • 8:00am – Freshman and Parent/Family* Orientation programs begins
  • 6:00pm – Parent/Family Orientation programs ends
  • 9:30pm – Student Orientation program ends

*On September 19, 20, and 21. There is not a Parent/Family Orientation Session on September 24.

Which session should I attend?

You will select the Session that works best for you and your parent/family member (should one of them want to attend as well).

*If you are a student athlete you must attend the June Orientation Session - your practices and schedules in September will conflict with Orientation and Orientation is mandatory for all incoming students.

*If you are International or Out-of-State student, you may choose any session, though the September 24th Session will be geared toward you.

Please note registration is on a first come, first served basis. Once a session is full, it is full!  Please register early to increase your chances of attending your first choice session.  If the session you want is full please email ercmail@ucsd.edu to be added to a waitlist.

What if the session I want is full? Can I waitlist?

If the session you were hoping to attend is closed, it is because the session is completely full.  We cannot guarantee you that space will become available in the session you prefer.

If you would like to waitlist for a session you must do the following:

1) Register for an Open Session, by completing registration on New Student Site. Please be sure to complete all the Academic Background Information Pages!

2) Send an email to ercmail@ucsd.edu to request to be placed on the waitlist or a different session. Be sure to include your First & Last Name, Student PID Number (the number that starts with the letter "A"), the session you would prefer, and the reason you would like to attend that session.

What is the Change/Cancellation Policy?


Students, please consider the following when making changes or cancellations to your registration:

For the June Orientation -You will have the option to edit your registration one time before May 31st, 2018. 

For September Orientations - You will have the option to edit your registration one time before August 1st, 2018. 

If you need to make a change after the deadline, please call 858-534-2237, Monday-Friday 9:00am - 4:00pm or send an email to ercmail@ucsd.edu. Changes will only be accommodated if space allows and if completed at least five (5) business days prior to the session. You will be charged a $25.00 late registration/change fee. 

Cancellations are only approved for students no longer attending the University in the Fall. Otherwise, orientation is mandatory.

*Please note- Parents/Family members have a different orientation registration deadline, Please see below. 

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Parents, please consider the following when making changes or cancellations to your registration:

For the June Orientation -You will have the option to edit your registration  before May 31st, 2018. 

For September Orientations - You will have the option to edit your registration before August 29th 2018. 

Parent/Family cancellations must be made five (5) business days prior to the start of your session. Parents/Family cancellations made within this deadline will be assessed the full orientation fee.

Note: Students are able to change their session only once via the New Student Site before the deadlines without being charged a change/late fee. Your Parent/Family registration will NOT automatically switch to match their new session date. Please log into RegOnline to make the appropriate change, if you wish to match their session. Ensure that you are communicating and coordinating with your student.

I'm a student athlete, what orientation sessions are recommended for me to attend?

You must attend the June orientation session.  Your practices will begin in September and your Orientation may interfere with your practices.  Please be in contact with your coach to know which days you will be required to be at practice; missing Orientation due to a practice or a game is not a valid excuse.  Plan ahead.

Will there be food at Orientation?

Yes, meals will be provided throughout Freshman and Parent/Family Orientation Sessions.

Please bring snacks and a reusable water bottle.

If you have any dietary restrictions it is your responsibility to indicate those requests on the New Student Site or on RegOnline when you register for your Orientation Session.  We will do our best to accommodate you.  If you have any other concerns or questions please email us at ercmail@ucsd.edu.

What should I bring to orientation?

  • Comfortable shoes and clothes - there will be a lot of walking.
  • Sunscreen and/or a hat - you will be outside for portions of the day.
  • Sweatshirt/light jacket – classrooms can be chilly
  • Snacks – to supplement in between meal times
  • Reusable Water Bottle - UC San Diego has "hydration stations" around campus so that you can refill your water bottle with purified water throughout Orientation.

Students attending the June orientation: Please also pack toiletries and clothing needed for an overnight stay. Students will be provided with bed linens, a pillow, a bar of soap and a towel only.

Will I get to stay in my Residence Hall at Orientation?

During June Orientation Sessions, you will stay in an ERC residence hall, though not necessarily the same hall or room that you will live in during your freshman year (if you've successfully applied for on-campus housing). All students are required to stay overnight in the On-Campus Housing Facilities - do not plan on leaving early or spending the night somewhere else.

If you attend Orientation during September, you will have the option to move-in earlier than the standard move-in date of Saturday, September 22nd, 2018.

  • If you chose to move-in prior to the standard move-in date, you will need to contact your Residence Life office to make arrangements. You will not be allowed to move-in on your orientation date, you must move in the day before.
  • If you choose to not move-in the day before your orientation session, you will have to wait until Saturday, September 22nd, 2018 which is when the University's Housing contracts officially start.
  • If you do not have a housing contract and will be a commuting student then you simply need to show up for breakfast or at the very latest by 7:00am for Orientation Check-in.

Parents/Family Members: Overnight Housing Accommodations are not provided to family members.  You will need to find accommodations elsewhere.  Please refer to the UC San Diego Parent & Family Programs Website for a list of nearby hotels.

I’m a commuter, am I able to stay on-campus overnight in the residence halls?

If you attend a June orientation, you will stay on-campus overnight.  If you attend the September orientation, you will not.  Overnight housing is not available in September because it is reserved for students with a housing contract.  If you attend our program in September, you will not be billed for housing.

Tip: Many commuters find the June option appealing. It offers a taste of on-campus living and an early connection to the college and your classmates.

Will I get to meet with an Academic Advisor to help me choose my classes?

No, unfortunately there will not be time for every student to meet with an academic advisor during orientation.  

This is why it is so important for you to fill out all of the academic background information on the New Student Site as you register for Orientation.  Academic Advisors will spend the summer going over every students' Academic Background pages in order to provide you a personalized a list of recommended Fall Quarter Courses online in late August.

For clarification - you will not be choosing classes at orientation.  All of your class selections and recommendations will be done over the summer, online.  Please consistently check your UC San Diego email as you will be notified via email when your recommended courses are ready for review.  Academic Advising will have Video Tutorials and Webinars Online to help you register and be able to select the right classes for you.

How do I pay for Orientation?

Orientation Fees are added directly to your UC San Diego Student Bill.  You will see this fee as part of your First Bill to the University. Students do not pay for Orientation separately.

Students do not pay for Orientation at the time of registration. The Orientation Program Fee will show on either the August or October Billing Statement. To check your UC San Diego Billing Statement log onto Tritonlink at http://mytritonlink.ucsd.edu.

For those students with Financial Aid - The Orientation Fee is covered by Financial Aid.  The College Orientation program and program fee is mandatory for all students.  The Orientation Fee is non-refundable.  Financial Aid will not pay the orientation fee for students who attend the orientation session but to not enroll in fall classes.

Parents/Family Members must pay for Orientation at the time of registration!  Family Members will not be confirmed for orientation until they have paid the $70.00 fee using a valid credit or debit card. If you do not pay for your orientation session your spot will be given to another person.

I'm a financial aid recipient, when can I visit the Financial Aid office?

How do I get to the Pangea Parking Structure?

  • Take Interstate - 5 Freeway
  • Exit on La Jolla Village Dr. and head west
  • Continue on La Jolla Village Dr. The road will become North Torrey Pines Road
  • Continue straight on North Torrey Pines Road
  • Turn Right at Pangea Drive
  • Proceed to the Stop Sign at the Top of Pangea Drive
  • Turn Left onto Scholar's Drive North
  • Pangea Parking Structure Entrance is on your left - please enter there.
If you prefer to use your own GPS Navigation Device or App, majority of applications recognize "Pangea Parking Structure".
Please note: There is construction occurring on the I-5 Freeway right near the University - please prepare for heavy traffic and possible delays.

Where do I get a parking permit?

For June Sessions:
  • Parking Passes will start to be distributed starting at 10:30am-12:00pm (noon) at the Pangea Parking Structure
  • Orientation will begin at 12pm(noon)
For September Sessions:
  • Parking Passes will start to be distributed starting at 6:45am-8:00am in the Pangea Parking Structure
  • Orientation will begin at 8:00am
We offer one (1) complimentary parking pass per student attending orientation, valid for the days of Orientation only. Family members are encouraged to travel with their student to orientation. Additional passes will be available for purchase.

To pick up the complimentary parking pass, enter at the top floor of the Pangea Parking Structure (on North Scholar's Drive). Parking passes will only be distributed in the time frame noted above. If you arrive early, please wait for the parking attendants to arrive. If you arrive late, please purchase a parking permit from the Electronic Kiosks located on the top level of the parking structure. Vehicles that do not display a valid parking permit will be ticketed, Monday-Friday from 7:00am-11:00pm. 

If you have any questions regarding parking or permits, please ask an ERC Orientation Leader or Staff Member.

Note: ERC is not responsible for any parking citations.

Are there shuttles from the Airport to UCSD?

There is no airport shuttle that is provided by UC San Diego.  If you are landing at the San Diego Airport we recommend you take the Cloud 9 Super Shuttle. We recommend Cloud 9 Shuttle as they have been a reliable service to students in the past, are familiar with the campus, and have reasonable pricing for a shared shuttle.

Other ways of getting to campus would be by a service similar to Uber or Lyft or taking a cab/taxi.  We also encourage students to reach out to friends or future classmates they may know or meet at Orientation to share the cost of transportation services to or from the airport.

For all modes of transportation, if you put "Pangea Parking Structure" into the GPS application then it should take you right next to our check-in area and there will be ERC Orientation Leaders, Staff Members and Signs to help you find the check-in tables.  Make sure to have your orientation confirmation ready - there are detailed directions on the confirmation page on how to get to the ERC Pangea Parking Structure.

Are my Parents and Family able to attend orientation?

One parent or family member is welcome to attend a Parent/Family Orientation Session. The Parent/Family Program is completely separate from the student session, and will include presentations from the ERC Provost, Academic Advising, Student Affairs, and other campus resources. 

**Due to limited space and our desire to accommodate as many families as possible there is a limit of 1 parent/family member and/or guardian per ERC student.  We wish we could accommodate every individual who would like to attend - we really appreciate your understanding.

Child care will not be provided. 

Please see the section "Where do I register for Orientation?" above for more details.

What if my parent can't attend Orientation? Will I be the only one there without parent?

Though we strongly encourage your parent/family member to participate in our Parent/Family Orientation, we understand that they may have other commitments, and their participation is not mandatory.  In fact, many students will be participating in Orientation without their family members.  If your parent/family member isn't able to attend, we encourage you to share the information you learned at Orientation with them once you return home.

I'm an Out-of-State or International Student - Do I have to attend a September Session?

No, you may attend any session. The information presented at all sessions is nearly the same. There are only minor differences.

I'm an International Student - what else do I need to do?

If you are an international student you will need to attend both an Eleanor Roosevelt College Orientation Session AND an International Student Orientation.

To find out more details and how to register for the International Student Orientation please visit their website at: https://ispo.ucsd.edu/new-students/orientation/index.html.

To see a detailed checklist of the items that all Incoming International students must complete, including information about the International Student Orientation please refer to the International Students & Programs Office's website: https://ispo.ucsd.edu/new-students/freshmen/index.html.

Placement exams - where and when do I take them? How do I know which ones to take?

The following website has information about all the placement exams and/or writing requirement exam.  Please check this site for information on Chemistry, Math, Language, and Analytical Writing Placement exams as well as the CSE course Advisory Exam and UC Entry Level Writing Exam.

https://students.ucsd.edu/academics/exams-grades-transcripts/exams/placement-exams.html

Please select a time that is not during orientation, for you will not have the opportunity to take the test during orientation.  You will not be able to leave early to take the exam - Plan accordingly!   June Sessions will begin at 12:00pm on the first day and be done by 1:30-2:00pm on the second day. September sessions begin at 8:00am and go until late evening.  Plan accordingly.

What if I have more questions about Freshman Orientation?

If you can't find the answer to your question here, please email ercmail@ucsd.edu or call: 858-534-2237 Monday - Friday 9:00am-4:00pm (Pacific Standard Time).