Commencement Frequently Asked Questions
1) You should be frequently checking your Degree Audit to ensure that you are meeting both the ERC requirements as well as your Major's requirements.
2) You will need to visit the UCSD Bookstore the first week of June to pick up your Commencement Ticket as well as pay your Graduation Fees and order your cap and gown. You must have your commencement ticket and Cap and Gown in order to participate in the Ceremony (all of these items are handled through the Bookstore)
3) You must fill out the Degree and Diploma Application at http://degree.ucsd.edu. All students who wish have their name printed in the Commencement Program MUST answer the first question on the DDA form NO LATER THEN MAY 1st
If you are still unsure of whether you have met the requirements to graduate or have more specific questions please contact your Major Department Advisors as well as ERC Advisors to ensure that you are on track. Your ERC Advisors can be reached through the VAC (Virtual Advising Center) or during Advising's Help Desk Hours.
To ensure that your name is included in the commencement program you must file your DDA before May 1st.
After you log into the DDA Website at http://degree.ucsd.edu you will have to select from 2 buttons at the bottom of the page in order to proceed. If you are not going to be completing your final courses until after Spring Quarter (if you are taking summer courses) you will want to select the option that says "Add name to Commencement Booklet (but not ready to apply for Degree).
PLEASE REMEMBER that you MUST file your DDA in the quarter you are completing your coursework or you will NOT receive your diploma and you will not actually "graduate" from the University.
Remember that having your name in the Commencement Program is completely your decision. The Commencement Program is NOT an official document of the University and is only given to the students participating in commencement - however many people want to have their name in the program for keepsake purposes. Your name is NOT read from the Commencement Program - it is read from the commencement ticket you are given when you pick up your cap and gown from the bookstore - if you do not have that ticket, your name will not be read.
Your name will appear as you have it on your Triton Link Account. Failure to file your DDA, or at least complete "Add my Name to the Commencement Booklet" by the May 1st deadline will mean that your name will NOT be included in the program. NO EXCEPTIONS WILL BE MADE! The week following the May 1st Deadline students will be able to come to the ERC Student Affairs Front Desk to verify that their name is spelled correctly. Specific dates for checking your Name will be announced later.
Please note - Your name will NOT be included in the June 2017 Commencement Program if you are not completed with your coursework by the end of Summer Session 2017. If you are taking any courses in Fall 2017 or later then your name will be printed in the next year's Commencement Program and you can contact our office in June 2018 and we will gladly mail you a copy of the Program.
Can I participate in the ERC Commencement Ceremony in June if I am still taking classes in the Summer or Fall?
Yes, all students who have completed all their courses in the time frame of Fall 2016 to Fall 2017 are welcome to participate in the 2017 commencement ceremony on the RIMAC Field.
However, only those students who have completed their coursework between Fall 2016 and Summer 2017 AND filed their DDA before the May 1st Deadline will have their name printed in the 2017 Commencement Program. If you are taking any courses in Fall 2017 or later and you selected to have your name printed in the Commencement Program then your name will be printed in the next year's Commencement Program and you can contact our office in June 2018 and we will gladly mail you a copy of the Program. Your name will still be read as you walk across stage - that is separate from the commencement booklet.
If you will still be taking courses in Winter Quarter 2018 or Spring Quarter 2018 but want to walk in the 2017 Commencement Ceremony please simply follow the instructions found under the question below titled "What if I don't finish my coursework until after Fall 2016? Can I still participate?"
All graduates must plan to report to the Spanos Track no later than one hour before the commencement ceremony start time. We must have everyone lined up, ensure that everyone has their commencement tickets filled out properly, and that all the graduates are ready to go. PLEASE BE ON TIME!
Please remember that there are graduate school ceremonies, as well as move-out and other undergraduate college commencement ceremonies happening the same weekend. Traffic and parking will be crazy. Please tell your guests to also arrive early as parking and seating is all first come first serve. No parking passes or guest tickets are necessary. There will be a drop off area for guests with limited mobility. Please follow the instructions of all parking attendants.
As always - if you have any other questions please contact us at email@example.com.
All ERC Graduates may bring as many guests to the commencement ceremony as they would like. It will be open seating for guests with a first come first serve base for seating location. Tickets are NOT required for guests.
Should one or more of your guests have any sort of disability please email the Provost Office (firstname.lastname@example.org) to ensure accommodations may be made. There will be an ASL translator up on stage for those individuals who may have hearing impairments. Mobility on and off the field may be impacted by the numbers of people. Please plan accordingly.
If you have a family member or guest who will be traveling from another country in order to attend your commencement ceremony some countries will require a letter in support of their Visa indicating that you are indeed graduating and verifying that the reason for their visit is so that they may attend your commencement ceremony.
The Student Affairs Office can supply you with a letter written and signed by the Dean verifying your participation in the commencement ceremony. Please send in an email to email@example.com including the following information.
Your First Name & Last Name
Student PID Number
First Name & Last Name of relative
Their relation to you (Aunt, Uncle, Grandmother, etc.)
We will notify you when the letter(s) are complete and when you can pick them up from our office. You will be responsible for mailing the letter to your family member - our office will NOT send the letter internationally to your guest. We will not start writing these letters until Winter Quarter.
If you are not done with your course work until after Fall Quarter 2017, you will need to email the ERC Student Affairs Office to be considered for an exception. If you do not do this your name may not be included on the list at the bookstore and you may not be able to get your Cap, Gown and Commencement Ticket.
Please email us at (firstname.lastname@example.org) and include the following:
- Name & PID Number
- Reason you will not be done with coursework by Spring (ex. took a quarter off, certain classes you need are only offered in certain quarters, added a minor, etc.)
- Explanation as to why you want to participate in theis year's commencement ceremony.
Please be sure to do this as early as possible! Each student is different and sometimes we have to send in requests to other offices in order for you to participate in the ceremony. Please - contact us early.
You as the student must have a cap, gown, and commencement ticket in order to participate in the commencement ceremony. This can be ordered from the UCSD Bookstore during Spring Quarter.
Should you have any questions regarding fees, costs or arrangements for ordering and pick-up please contact the UCSD Bookstore. You can check their Grad Central website
Eligibility for college honors is based upon the cumulative grade point average (GPA). In addition, to be eligible for honors, a student must receive letter grades for at least 80 quarter units of course work at the University of California.
Any departmental honors will be provided to the college by the the departments themselves and will be indicated on the Commencement Ceremony.
Graduating students, if you attend commencement, you must participate in your home college’s ceremony. Check the list below for possible exceptions.
If one of the circumstances below applies, and you are unable to graduate with your college, you may request to participate in another college’s ceremony. This is called an “exception request.”
Submit your written exception request via e-mail by midnight Wednesday, May 17, 2017, with supporting documents described below, to email@example.com.
You will be notified in writing of the committee’s decision. Supporting documents will be kept confidential and securely disposed of after a decision is made.
Exceptions considered by the committee:
- You have worked or lived in a college environment other than your home college for two years.
Provide documentation on university letterhead from the Residential Life Office or college supervisor confirming the two-year period. Living at the Village is not applicable to this exception request.
- You have served as a resident adviser, orientation leader or intern at a college other than your home college.
Provide documentation on university letterhead from the Dean of Student Affairs stating the college position you held.
- An immediate family member is graduating from an elementary, middle or high school, or a college or university at a time that conflicts with your home college’s ceremony.*
Provide documentation on official letterhead from the school’s principal or dean stating the date and time of the conflicting school’s graduation.
- Religious law prevents you from attending your home college’s commencement ceremony.
Provide documentation on official organizational letterhead supporting the exception request.
*Note: If you receive an exception, you’ll be assigned to another college ceremony by the reviewing committee. You cannot request a specific ceremony.